Job Opportunities
Director of First Impressions/Billing Specialist – Des Moines, IA
Tri-City Electric Co. is currently seeking a Director of First Impressions/Billing Specialist for an immediate opening in Des Moines, IA. The Director of First Impressions/Billing Specialist will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain confidentiality, security, and multi-line phone systems. The Director of First Impressions/Billing Specialist will also be assigned all project billing of designated Project Managers.
Responsibilities include but are not limited to:
- Welcoming visitors by greeting them, in person or on the phone; answering and referring inquiries to correct staff member
- Directing visitors by maintaining employee and department directories; giving instruction
- Maintaining security by following procedures and monitoring the electronic log book
- Maintaining safe and clean reception area by complying with procedures, rules, and regulations
- Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
- Sorting and distributing mail
- Managing office supplies, ordering as required
- Assisting with presentation of new hire paperwork and copying identification
- Assisting human resources and marketing with company events including set up, tear down, ordering supplies, etc.
- Updating company intranet check out board as requested
- Assisting Project Managers and field personnel with copies,
- Keeping office appearance in tact including plants, decorations, and general requests from company management
- Perform all billing of assigned Project Managers (i.e. contract bids, quoted work, time and material, etc)
- Review invoices, pay applications and all required attachments with the Project Manager before sending out
- Collect required lien waivers to submit with billings
- Compile various spreadsheets for the Division Managers/Project Managers
- Contributing to team effort by assisting management and office personnel with various projects and tasks as needed
Qualified candidates will have a high school diploma with some college, two years of administrative experience and/or the equivalent combination of education and experience. Previous billing experience is preferred but not required.
Candidates must possess strong attention to detail, focus on accuracy, solid communication skills, positive initiative and judgement, the ability to maintain confidentiality, problem solve and meet deadlines, and be organized.
All job offers are contingent upon successful completion of a drug screen and reference check. Tri-City Electric Co. is an equal opportunity employer.
